Category Archives: Releases

Extension Manager for Region and Section Chairs

Introducing the Extension Manager for APOonline. To all Region and Section Chairs, the Extension Manager will make your life tracking chartering schools much easier. You’re now able to track interested students, alumni across your region or section, and match them up to start a Prospect Group once there’s enough interest at a specific university. Then you can use the Chartering Process feature to track each requirement as you take your new Prospect Group through each phase of chartering. Let’s take a look!

Updated Dashboard

Region Dashboard

From the Region (and Section) dashboard you can quickly see a summary of your region’s (and section’s) service total, active member total, active alumni total, and other useful statistics. On the right you’ll see all the chapters and groups in your region/section as well as a way to easily create new ones.

Let’s take it for a spin, walking a day in the life of a Region Chair.

Recording New Alumni

Add Active Alumni

I just got a call from a brother moving into my region, Portland, Oregon, and is looking to volunteer! In APOonline I’ll just add their contact information and while I set up our first call. There’s no extension activity in Portland but I’ll add them just the same.

Recording New Student Interest

Prospect Group

Just our luck! A student just contacted the National Office seeking to start a chapter at Portland State! Let’s go ahead and create a Prospect Group for Portland State and add our interested student.

Whoa look at that! There’s also a Recommended Alumni section showing alumni that haven’t been assigned to a group or chapter that match the same area. This made it really easy to pair of volunteers with interested students and get this Prospect Group off the ground quickly.

I had a quick call with the Jeremy, the interested student and logged my call notes right on the Prospect Group’s page. This way anyone else who may look into the status of this extension effort or someone who may take it over has the complete history.

Chartering Process Tool

Chartering Process Tool

Now that I have my Prospect Group all set up and paired with alumni volunteers, I can track their progress through the phases of chartering with the Chartering Process Tool. Each requirement is listed and I can make notes as I complete each task and see my progress reflected in the progress bars.

Assigning Alumni

Assigning Alumni

Ensuring all of your alumni volunteers are used effectively the Active Alumni Roster shows all of your active alumni and where they are assigned (either on staff, advising a chapter, or sponsoring an extension effort). But more importantly, it also shows all of the alumni that currently don’t have a role and are ready for assignment.

Enjoy! Please Share!

I’m excited to see how you use this new Extension Manager for your regions and sections. Please let me know what you think @APOonline, Facebook.com/APOonline, or tony@APOonline.org. Share this blog post if you think this would be useful for other APO staff!

Global Login and Site Switcher

Logging into APOonline and switching between your various APOonline sites has never been easier! We’ve added two great features to get you going quickly across all of your APOonline sites: Global Login, and Site Switcher.

Global Login

Global Login Button on HomepageA newly added ‘login’ button has been added to the top of APOonline.org‘s homepage. This will allow you to log in to any APOonline site you have access to. In fact, once you enter your credentials, you’ll be able to select from all the APOonline sites your connected to with one click!Global Login Site Selector

Site Switcher

Once you’re logged in, sometimes you may want to switch which APOonline site you are working with. For example if you are on Section Staff but are also a Chapter Advisor you may want to sign up for events at your local chapter, but then quickly be able to switch to you section’s APOonline site to post a new event and invite your section’s chapters to attend. To make this easy we’ve added a site switcher to the top nav drop down.

Site Switcher

Event Enhancements

Over the past few weeks we’ve been adding more capabilities to events to allow you even more control over the events your chapter hosts. There are two key enhancements: allow sign-ups starting on a specific date, and a second coordinator position.

Event Create Form EnhancementsAllow sign-ups starting on a specific date

This new capability will allow you to create events far in advance but block members from signing up until the designated date. By default it will be set to today so you don’t have to change this value if you don’t want to use this capability.

Second coordinator position

Some chapters are so large that it takes two to run an event. We’ve added a second coordinator position so that you can designate two people to have full privileges over this single event which allows these members the ability to edit, delete, or even complete this event awarding out requirement credit.

APOonline v1.4.2 Released!

APOonline version 1.4.2 has just been released! Your APOonline websites have been automatically updated! See below for the full list of changes. If you are experiencing any problems please head over the the Support Center and create a support ticket. Enjoy!

Chapter Sites

  • Events now have the following visibility settings:  Chapter Only, Section, Region, or any APO chapter may view
  • Events now have the following RSVP settings: Chapter Only, Section, Region, or any APO brother may sign-up
  • Events may now be “linked” between chapters. This allows for one chapter to create an event and another to add that event to their own chapter’s calendar with their own requirement credit specific to their own chapter. For example Alpha Zeta Chapter can create an inter-section event “AZ vs. AZK Basketball”. Then the Alpha Zeta Kappa Chapter can link to that event and offer 1 Inter-Chapter Event point for all AZK attendees whereas AZ offers 1 Fellowship Event point for all of it’s attendees. Two chapters, one event.
  • Personal profile information now has privacy settings. Default to only visible by your own chapter
  • You now use your e-mail address to log into the APOonline system. Your personal e-mail address must be unique throughout the APOonline system.
  • You may list a secondary “contact” e-mail to your profile.  This may be a shared e-mail address (ex. chapter.vpservice@gmail.com)
  • Ability to set which e-mail address to send e-mail notifications
  • When registering at an APOonline website you may now link a previous APOonline account. One single universal login across all APOonline sites.
  • All chapter, sectional, regional, or national awards are now shown on your profile
  • Ability to create custom membership statuses (ex. Abroad status)
  • Ability to assign custom requirements to custom membership statuses
  • Fixed problematic apostrophes in notification e-mails
  • Added Chapter, Section, and Region Feeds. These feeds will show recent activity throughout those spheres such as brothers attending events and updating their profiles
  • Added Chapter, Section and Region Calendar. View all events throughout those areas on one calendar
  • Upgraded the filtering on calendars: Hover chapter to highlight their events. Click once to tag their events. Click again to hide their events. Click again to show them again.
  • Fixed events showing requirement credit is per shift when it’s really not
  • Upgraded Membership Statistic page to make more useful charts
  • Fixed nicknames messing up the auto complete drop down boxes
  • Event coordinators may now send mass e-mails to their event attendees
  • Added gender to profile for stats and English purposes
  • Fixed profile images not being resized. Please re-upload your profile image to make your profile page load faster
  • APOonline Billing page to view past invoices and check if your chapter owes anything. Also you may pay online from here. (PayPal payment still have to be manually approved before they will show up on this page. In the next update this process will be automatic).

Region and Section Sites

  • all of the above and…
  • New membership statistics to account for custom membership statuses
  • Ability to create Region and Section awards and give them to any brother in your region/section

APOonline v1.3.2 Released!

APOonline version 1.3.2 has just been released! Your APOonline websites have been automatically updated! See below for the full list of changes. If you are experiencing any problems please head over the the Support Center and create a support ticket. Enjoy!

Chapter Sites

  • Updated: Profile now suggests majors that are similar to your brothers (eliminate ‘Biology’ & ‘Biology Major’ duplications)
  • Updated: Profile now forces the ‘Fall 2002’ style input (to allow for better statistics)
  • Added: Chapter Family/Group Manager. You may now appoint an officer to manage the families/groups within the chapter and move people around or into families/groups.
  • Added: Updating your own family/group information is now disallowed by default. To allow change the option on the Brother Privileges configuration page.

APOonline v1.3.1 Released!

APOonline version 1.3.1 has just been released! Your APOonline websites have been automatically updated! See below for the full list of changes. If you are experiencing any problems please head over the the Support Center and create a support ticket. Enjoy!

Chapter Sites

  • Fixed: All pages are now more printer friendly.
  • Added: Chapter wide family tree.
  • Added: Membership Statistics.
  • Added: Service Statistics.
  • Added: Ability to add brothers to family tree who do not have accounts.
  • Added: Added gender and nicknames to user profiles.
  • Fixed: E-mail notifications for new messages not linking properly.
  • Fixed: Carlified the photo album approval process.
  • Added: Added family name to profile page.
  • Fixed: Allow for event coordinator to send mass e-mail to attendees.
  • Added: Internal messaging. From a brother’s profile you may now send them a message.

APOonline v1.3 Released!

APOonline version 1.3 has just been released! Your APOonline websites have been automatically updated! See below for the full list of changes. If you are experiencing any problems please head over the the Support Center and make a ticket. Enjoy!

Chapter Sites

  • Updated: Added ‘No families listed’ box to the View Brothers by Family page.
  • Added: Ability to collect dues online via PayPal. Accepts most major credit cards, banks, and PayPal balances. Keep in mind you will have to pay PayPal’s transaction fees!
  • Updated: Completely re-worked how APOonline deciphers time and daylight savings time changes. This is a large update, if you are experiencing problem please contact me immediately at tony@apoonline.org.
  • Fixed: Attendees now show up on the Complete Event page in the same order as they signed up.
  • Added: New About Me section on the profile page. Also made the profile page neater.
  • Added: Mass Migrate Brothers feature to promote multiple brothers to a new status (eg. move entire pledge class to active status).
  • Added: Themes! You can now customize the look and feel of your website with a theme painter configuration tool!
  • Added: Custom webpages! You can now create any number of webpages for your website. Pro version only.
  • Added: Custom tabs! Create any type of header tab for your website. Pro version only.
  • Added: Custom membership reports exportable to excel or sortable online format.
  • Added: Custom event reports exportable to excel or sortable online format.

APOonline v1.2.7 Released!

APOonline version 1.2.7 has just been released! Your APOonline websites have been automatically updated! See below for the full list of changes. If you are experiencing any problems please head over the the Support Center and make a ticket. Enjoy!

Chapter Sites

  • Fixed: Only officers, advisors, and the big of a brother can see that brothers requirement progress from the Manage page.
  • Added: APOonline links and a link to the new APOonline Community site!!!.http://www.apoonline.org/community
  • Added: New Custom Membership Report! Generate a report containing any information in your chapter’s database including brother information and requirement progress.
  • Added: New Event Report! Generate a report containing all events and attendees.
  • Updated: Tables now highlight the current row to make view easier.
  • Added: Added reCAPTCHA to registration form to minimize spam registrations.
  • Updated: Added officer positions to My Brothers page.
  • Updated: Added individual totals to records page.
  • Updated: Fixed sign up option images.
  • Fixed: Names with apostrophes were getting incorrect dues payment values.
  • Fixed: A few day light savings time issues.
  • Fixed: Allowed variable pledge class during registration.
  • Fixed: Event Calendar being rendered off the screen.

APOonline v1.2.6 Released!

APOonline version 1.2.6 has just been released! Your APOonline websites have been automatically updated! See below for the full list of changes. If you are experiencing any problems please head over the the Support Center and make a ticket. Enjoy!

Chapter Sites

  • Added: Event Date Locked: After this date attendees may no longer remove themselves from an event.
  • Added: Award Descriptions: Now you may add descriptions of your chapter awards to better pass along the tradition.
  • Added: Recurring Event Creation! You may now, upon creation of an event, set up recurring times to fill your event calendars more quickly!
  • Added: Per Event or Per Shift requirement credit for events that use shifts. Allows you to designate if a brother should receive X service hours per shift, or per event.
  • Updated: New, pretty, smart-calendars to make event creation easier.
  • Added: Ride status: When you sign up for an event you can easily indicate if you have a car and are willing to take people!
  • Updated: Cleaner sign up options panel for quick sign ups!
  • Added: Printable reports of entire chapter’s requirement progress (per requirement).
  • Update: Increased page load speed with new jQuery upgrades.
  • Update: New, pretty, smart-search text boxes making finding brothers easier.
  • Update: Filter Calendar Events: You may now filter your event calendar by what requirements it satisfies
  • Fixed: Clicking events on homepage upcoming events panel will now appear in floating iframe as intended.
  • Fixed: Logging in from the event calendar will appropriately redirect you back to the calendar.

Region & Section Sites

  • Fixed: Calendar of events now correctly sorts all events by time of event

APOonline v1.2.5 Released!

APOonline version 1.2.5 has just been released! Your APOonline websites have been automatically updated! See below for the full list of changes. If you are experiencing any problems please head over the the Support Center and make a ticket. Enjoy!

Chapter Sites

  • Added: Email notifications!
  • Updated: Performance fix for Twitter feeds.
  • Updated: Moved the edit profile links to be in the main menu bar.
  • Updated: Added links in several admin function pages to edit a users’ profile (if privileges allow).
  • Added: Term and Total Balance fields to the View Transactions page.
  • Added: The current term start and end dates are now shown at the bottom of each page once logged in.
  • Fixed: The service type field now shows the correct value in the Service Projects Records page.
  • Fixed: Individual Reports now work again.

Region & Section Sites

  • Updated: Chapter filtering on event calendar.
  • Fixed: Event Calendar was not showing events in chronological order.
  • Fixed: Blog was not correctly ordering all posts by date when displaying them.
  • Added: Chapter of Excellence progress bars shown for each chapter as well as detailed reports!
  • Added: Pledge Program of Excellence progress bars shown for each chapter as well as detailed reports!